The City of Sault Ste. Marie is extremely conscious of its responsibility in the expenditure of public funds. The Purchasing Division oversees the acquisition of goods and services amounting to millions of dollars annually.
The City maintains a competitive bidding process in accordance with municipal, provincial and federal laws. We encourage and seek the participation of all qualified vendors in bidding for the City's various requirements.
We look forward to assisting you in every way possible in order to make your business relationship with the City of Sault Ste. Marie a mutually satisfactory one!
The mandate of the Purchasing Division is to purchase materials, supplies, equipment, rentals and services when required by the various City departments, as economically as possible with due regard for price, availability, quality and service, so as to provide the City Departments and the taxpayer with the best value. This is accomplished by standardization and competitive bidding on the basis of adequate specifications whenever possible and through the establishment and implementation of sound purchasing practices. In addition the Division is also responsible for the disposal of surplus materials, scrap and equipment.
Who buys for the City?
All purchasing is done by the City Purchasing Division. Always make your first call at the Purchasing Division. If consultation with others in our workforce is desirable, we will arrange an appointment with the right person. Please telephone our office, or one of our buyers for further information. You can access our contact information on our website under the Our Team link.
Tenders, Request for Proposals, and Expressions of Interest for City contracts are advertised as required by the City's Purchasing Policy. Look for advertisements in the local newspaper (Sault Star - City Information advertisement), or here on our website under Current Tender/Proposal Calls.
Be sure you are on the Purchasing Division's bidders (vendors) list. Your quotation or tender must be submitted prior to the official closing hour and date, or it will be returned unopened.
Read the quotation and tender documents thoroughly and comply with all instructions and conditions. We do not want to be in a position of having to reject your offer on a technicality.
Vendors are encouraged to request to be added to the Purchasing Division's Vendors List. We can't give you an opportunity to bid unless you tell us what you are selling. Vendor List Application Forms are available in our office for pick up or mail-out, or on our website at the following link.
The Corporation of the City of Sault Ste. Marie has a responsibility to ensure that all work undertaken in our workplace and/or job site is performed in compliance with the Occupational Health and Safety Act and its applicable regulations and Corporate / Departmental policies / procedures. With this goal in mind, the Corporation has established a Contractor Pre-Qualification system. Contact Aldo Iacoe, Health and Safety Coordinator by telephone at (705) 759-5367 or by email at firstname.lastname@example.org . Click here for further information.
Note: Contractors performing any work on City property or on behalf of the City, will be required to provide proof that they carry a minimum of $2,000,000 Liability Insurance; and provide an up to date Certificate of Clearance, or Exemption from this requirement, from the Workplace Safety Insurance Board (WSIB) prior to the issuance of a Purchase Order.
For further information, please contact our office at (705) 759-5299.